INCLEMENT WEATHER POLICY
NSF will chase the Appointment of Personnel Management (OPM) operating cachet announcements and procedures for emergency adjournment and cease for the federal government in the Washington, D. C. area. Amuse analysis the OPM website: http://www.opm.gov/status/ or acquaintance the managing affairs administrator if you accept any questions about console operating status.
TRAVEL ORDERS
If you are called to serve on a console for the Division of Materials Research (DMR), you will be accustomed to biking on annual of NSF, a Federal Government agency. You will accept an email notification with biking guidelines and instructions. This notification is to be acclimated as a acting for acceptable government biking orders. Amuse booty a archetype of the email to the airport and to your auberge to ensure that you accept government rates.
COMPENSATION FOR PANELISTS
For situations 1-4, amuse be brash that NSF is appropriate to affair IRS Anatomy 1099, “Miscellaneous Income,” to participants for Federal tax filing purposes aback anniversary absolute advantage exceeds $600.
The collapsed amount acquittal covers lodging, meals, parking, bounded busline and breadth incurred during the absoluteness of the trip, and accidental expenses. You do not charge to abide receipts to NSF.
The collapsed amount acquittal for bounded participants covers costs associated with active your claimed abettor or use of the METRO, MARC, or AMTRAK, bounded breadth expenses, parking, and meals.
IMPORTANT FACTS ABOUT GOVERNMENT TRAVEL AT NSF
All biking arrange charge be fabricated through AdTrav Travel. NSF pays for your busline tickets anon through its accustomed biking agent, AdTrav Travel. Aback authoritative your reservation, NSF requires that you accumulation AdTrav Biking with the Panel/Meeting ID provided in your allotment email. If a Panel/Meeting ID was not provided, amuse acquaintance the NSF authoritative agents being that access you to participate.
DO NOT PURCHASE YOUR OWN AIR OR RAIL TICKETS!
Federal Biking Regulation (FTR) does not acquiesce NSF to pay for interim, altered credibility of travel. AdTrav Biking can accomplish anxiety from any point of abettor to NSF and abandonment to addition location. For example, if a panelist from Los Angeles needs to appear a affair in Chicago afterwards the console affair in Washington, they could be accustomed by the Affairs to biking from Los Angeles to NSF to Chicago. It is again the panelist’s albatross to get aback to Los Angeles.
AdTrav can accomplish added (unrelated to NSF meeting) ticketing arrangements, but you charge pay the aberration amid the government book and the book quoted by AdTrav application your claimed acclaim card. We acclaim you alarm AdTrav anon to accomplish alternating arrangements.
There are two types of airfares accessible to panelists, government arrangement (refundable) fares and bartering (non-refundable) fares. Amuse ask the AdTrav biking abettor to analysis the bartering book aback authoritative your biking reservations. If you are analytic abiding of your flight agenda and there is a abundant aberration (greater than $100) amid the costs of the altered types of fares, amuse accept the abettor book the lowest-cost fare.
MAKING TRAVEL RESERVATIONS WITH AdTrav
Option 1: Accomplish your anxiety via FastLane at www.fastlane.nsf.gov and bang on Panelist Functions.” The chat “panelist” refers to access participants on angle analysis panels, advising committees, COVs, and armpit visits. Next, login application your name, the console ID, and countersign provided by the affairs appointment and bang on “Panelist Biking System.” Here you can ample out a anxiety worksheet that is transmitted electronically to AdTrav Travel. AdTrav will accomplish your anxiety and email you your itinerary. This is the adopted adjustment of authoritative biking reservations. Amuse note, console affairs are accepted to end by 5:00 p.m. On the final console day, abandonment flights should be aloof for 6:00 p.m. or later.
Option 2: Email your biking appeal to AdTrav Biking at [email protected]. Amuse board the afterward advice in your biking request: name, email address, home address, home and assignment buzz numbers, affair ID, your departure/return breadth (train base or airport), and the dates and times of adopted travel.
Option 3: Alarm AdTrav Biking anon with your appeal at 855-417-4024. Their appointment hours are 7:00 a.m.- 8:00 p.m. EST, Monday through Friday. AdTrav Biking will ask for your affair or console ID. This cardinal should be in the invitational letter beatific by the affairs office.
Airports: AdTrav Biking is instructed to admission panelists to abandon from the abutting airport to their abode of residence. Panelists commonly access via Washington Reagan National Airport, although Washington Dulles All-embracing Airport is a reasonable alternative.
AdTrav Biking issues cyberbanking tickets three canicule above-mentioned to the biking date. You will accept an email acceptance with an absorbed cyberbanking invoice. The absorbed balance may be acclimated for airport entry. Amuse agenda that AdTrav Biking no best issues cardboard tickets. If you do not accept your cyberbanking admission in a appropriate manner, acquaintance AdTrav Biking directly.
Personal Vehicle: You may accept to drive to the NSF, but alone if it is amount able to the government. If you accept to use a claimed abettor in lieu of an airline or alternation and if the roundtrip breadth is over 300 miles, the absolute agreement is bound to the accustomed amount of the government-contracted airfare. If the roundtrip breadth is 300 afar or less, NSF will pay all breadth and tolls incurred. Amuse acquaintance your NSF authoritative acquaintance being for accepted breadth rates. In adjustment to be reimbursed for your abreast endemic abettor (POV) expenses, you charge complete a biking advice form. This anatomy will be provided at the alpha of the console meeting.
Please agenda that rental cars are not accustomed or reimbursable. Additionally, bounded arena busline (including parking) will not be reimbursed for any actor (including bounded participants). All costs associated with arena busline are already included in your collapsed amount reimbursement.
Train: AdTrav Biking will board a round-trip alternation admission based on the abutting alternation base to your abode of residence. Panelists access at Washington’s Union Station. Upon accession at Union Station, you may booty a cab or the Metrorail to the National Science Foundation.
Metrorail (Washington’s alms system): The National Science Foundation is at the Eisenhower Ave Metro Stop on the Yellow Line in Alexandria, Virginia.
HOTEL INFORMATION
You may accomplish your own auberge arrange (hotels listed below) or you may accept to acquaintance Nancy Bishop at Accommodations Unlimited. Nancy is actual accustomed with NSF and is able at award availability at appropriate ante – all you charge to board are your dates of biking and a acclaim agenda cardinal with the cessation date to agreement your reservation.
There accept been cases that panelists cannot biking to NSF because of ancestors emergency, flight cancellations due to weather, etc. It is important to abstain a prepaid auberge catch that cannot be cancelled.
Hotels abreast NSF’s Alexandria location
Accommodations Unlimited10521 Judicial Drive, Suite 100Fairfax, VA 22030Contact: Nancy BishopPhone 1: 800-201-4005Phone2: 703-385-5680 ext. 15Fax: 703-385-1848Email 1: [email protected] 2: [email protected]: www.wedothelegwork.com
Holiday Inn Alexandria- Carlyle2460 Eisenhower AvenueAlexandria, VA 22314TEL: 703-960-2000Reservations: 1-800-972-3159https://www.ihg.com/holidayinn/hotels/us/en/alexandria/axetd/hoteldetail#subpage-content
Residence Inn Alexandria Old Town South at Carlyle2345 Mill RoadAlexandria, VA 22314TEL: 703-549-1155Reservations: 1-888-245-2616http://www.marriott.com/hotels/travel/wasra-residence-inn-alexandria-old-town-south-at-carlyle
Westin400 Courthouse SquareAlexandria, VA 22314TEL: 703-253-8600Reservations: 888-837-4210http://www.westinalexandria.com/en/rooms/traditional
Courtyard Alexandria Old Town/Southwest2700 Eisenhower AvenueAlexandria, VA 22314TEL: 703-329-2323Reservations: 1-888-236-2427http://www.marriott.com/hotels/travel/wasal-courtyard-alexandria-old-town-southwest
Residence Inn Alexandria Old Town/Duke Street1456 Duke StreetAlexandria, Virginia 22314TEL: 703-548-5474Reservations: 1-888-236-2427http://www.marriott.com/hotels/travel/wasdk-residence-inn-alexandria-old-town-duke-street
Springhill Suites Alexandria Old Town/Southwest2950 Eisenhower AvenueAlexandria, VA 22314TEL: 703-317-0013Reservations: 1-888-236-2427http://www.marriott.com/hotels/travel/wasva-springhill-suites-alexandria-old-town-southwest
Hilton Alexandria Old Town1767 King StreetAlexandria, VA 22314TEL: 703-837-0440http://www3.hilton.com/en/hotels/virginia/hilton-alexandria-old-town-DCAOTHF/index.html
Embassy Suites Alexandria Old Town1900 Diagonal RoadAlexandria, VA 22314TEL: 703-684-5900http://embassysuites3.hilton.com/en/hotels/virginia/embassy-suites-by-hilton-alexandria-old-town-WASOTES/about/amenities.html
Hilton Garden Inn Alexandria Old Town1620 Prince StreetAlexandria, VA 22314TEL: 703-302-8300http://hiltongardeninn3.hilton.com/en/hotels/virginia/hilton-garden-inn-alexandria-old-town-king-st-metro-DCAOLGI/dining/index.htmll
*These are not the alone hotels in the breadth but rather those that accept been alive carefully with NSF as we alteration to our new breadth in Alexandria. You are not belted to blockage at alone these hotels. ASK for the government rate, behindhand of area you break as this is generally a cheaper rate.**Several of these hotels are amid abreast the King St Metro. King St. is one stop abroad from NSF (Eisenhower Metro stop) on the Yellow Line.
REIMBURSEMENT INFORMATION
You charge go to FastLane and abide advice appropriate for reimbursement. Advice entered in FastLane is transferred to NSF’s accounting system. Go to www.fastlane.nsf.gov and bang on “Panelist Functions”, Login and baddest “Travel and Agreement System”. You charge annals as a actor for the meeting
For anniversary meeting, you charge complete the afterward three steps:
Once the console is complete, agreement is accomplished by the affairs office. Reimbursements are anon deposited via cyberbanking funds alteration into your coffer account.Foreign travelers accept agreement via a cardboard analysis mailed by the US treasury. Currently, the Federal government cannot action all-embracing cyberbanking transactions. However, if a non-US Citizen has a US bank, again agreement will booty abode via cyberbanking funds transfer.
VISITORS ACCESS TO NSF
PANELIST BADGES AND REAL ID ACT:Panelists should abode to the Visitor’s Center at the south access (located beyond the artery from the Eisenhower Ave Metro Stop) and appearance a accurate photo ID in adjustment to access a visitor’s badge. The new NSF architecture will additionally crave panelists to canyon through a metal detector and abide their accouterments for an x-ray screening. Amuse plan appropriately to board this added process.
The Real ID Act has invalidated some state/territorial driver’s licenses and added state-issued photos IDs because they do not accede with the minimum aegis standards for the assembly and arising of IDs set by the Real ID Act. Federal agencies, including the NSF, are banned from accepting state/territorial identification cards that are non-compliant with the Real ID Act. If you are anxious about the acquiescence of your ID, amuse accompany an another ID (e.g. PASSPORT).
You can analysis the cachet of your state/territory at https://www.dhs.gov/current-status-states-territories. If you are from a non-compliant state/territory, you charge accompany an another ID! Alternative Accurate IDs include: Passports, PIV agenda from any government agency, US Military ID card, or US Abiding Resident Card.
ACCOMMODATIONS FOR LIFE CIRCUMSTANCES
The NSF Nursing Mothers Affairs is a abiding allotment of the Career/Life Balance programs beneath the Advantage & Benefits Branch (CBB) in the Division of Human Resource Management (HRM). The affairs provides casework that abode abounding of the apropos that approaching and accepted nursing mothers have, as able-bodied as provides the affecting abutment and worksite abetment nursing mothers charge to accomplish the acknowledgment to assignment beneath stressful.
Alexandria Nursing Mothers Suite:Available starting August 28Location: C4040Hours of Operation: 8:00 a.m. to 4:30 p.m.One Medela Symphony hospital-grade breast pump will be accessible for use. Be abiding to bethink to accompany your adapter kit for use of the able breast pump.Nursing mothers can additionally feel chargeless to accompany their own claimed breast pump
Benita [email protected]
Sandra Renee [email protected]
The Division of Materials Research REQUIRES all panelists to use thePanelist Function basic of NSF’s FastLane system.
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